Administrative Assistant

We are in search of an Administrative Assistant to deliver comprehensive administrative support to senior leaders and their team, prioritizing confidentiality, discretion, and sound judgment.

Key Responsibilities:

• Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is well-informed.
• Proactively managing the partner's schedule, anticipating potential conflicts, and optimizing time management.
• Offering executive-level administrative assistance, including email management, drafting communications, organizing files, handling invoices, expenses, and tax documents, as well as preparing presentations.
• Maintaining and updating calendars, promptly communicating any adjustments.
• Providing administrative support for various business needs, including travel arrangements and liaising with accounting professionals for monthly reporting.

Ideal Candidate Traits:

• Proactive, detail-oriented, and highly organized with excellent multitasking abilities.
• Demonstrates tact, diplomacy, and discretion, especially when dealing with sensitive information.
• Strong communication skills, capable of engaging with individuals at all levels, particularly senior executives.
• Dedicated, persistent, and known for providing reliable support.
• Possesses a deep understanding of the business, enabling effective prioritization and problem-solving.
• Comfortable with technology, including Microsoft Office Suite and travel/expense systems like SAP Concur.
• Works well both independently and collaboratively, adaptable to changing priorities.
• Exhibits professionalism, good judgment, and confidentiality in all interactions.
• Capable of handling tasks with accuracy, attention to detail, and efficiency.
• Skilled in research, problem-solving, and conflict resolution.
• Willing to collaborate with other administrative team members and provide backup support as needed.

Requirements:

• Bachelor’s Degree
• Minimum 2 years of support function experience
• MUST be intermediate Excel user
• Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and SharePoint
• Familiarity with SAP Concur preferred
• Strong interpersonal and communication skills
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
• Tech-savvy and proactive in improving efficiency with available tools
• Works well in a team environment and provides support as necessary.