Office Coordinator

Office Coordinator

Location: Oakbrook Terrace, IL
Onsite 5 days a week
Contract-to-hire opportunity

Role Overview
We are currently seeking a detail-oriented and proactive Office Coordinator to support the daily operations of our Oakbrook Terrace office. This position plays a vital role in maintaining a smooth, professional office environment and supports both internal teams and external guests. It’s ideal for someone who enjoys variety, multitasking, and being a go-to resource in a dynamic setting.

Key Responsibilities

• Print, bind, and process invoices and client reports

• Keep reception and office areas clean and organized

• Greet visitors and manage incoming calls

• Handle office supply orders, service requests, and shipping coordination

• Organize logistics for on-site meetings

• Complete clerical tasks such as mail handling, copying, filing, and faxing

• Provide administrative support for overflow work and team projects

Qualifications

• 1–2 years of experience in a similar administrative or office support role, preferably in a professional services environment

• Familiarity with EDI systems is preferred

• Strong organizational skills and attention to detail

• Excellent verbal and written communication abilities

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to manage confidential information with discretion

• Demonstrated commitment to professionalism and teamwork