Executive Assistant

Job Title: Executive Assistant, OCEO
Department: Executive
Supervisor: Executive Operations Manager
Shift: 8:00 a.m. – 4:00 p.m. (Hybrid- minimum four days in office)

About Our Client:

Our client, one of the premier shareholder-owned insurance enterprises in the United States, is seeking an Executive Assistant to support their Chicago office. 

Your Responsibilities:

• Provide administrative and clerical support as directed by OCEO executives.
• Assist in managing schedules using digital tools and handle calls from internal and external sources.
• Coordinate onsite and off-site event and hotel arrangements, facilitating meeting logistics.
• Schedule travel, process expense reports, and maintain attendance records.
• Prepare correspondence for OCEO executives, including word processing and typing.
• Welcome visitors courteously, offering assistance and direction as needed.
• Manage various projects including copying and binding.
• Handle incoming mail and oversee office supplies inventory.

Your Qualifications:

• 4-6 years of administrative experience, supporting VP-level and C-suite executives.
• Strong customer service skills with a professional and approachable demeanor.
• Exceptional multitasking abilities with strong time management skills.
• Proficient in digital office tools and platforms.
• Discreet and trustworthy, capable of handling sensitive information with confidentiality.
• Experience in event planning and meeting management.
• Excellent organizational skills with a keen eye for detail and accuracy.
• Flexible and adaptable, able to prioritize tasks effectively.
• Self-motivated with the ability to work independently.
• Strong written and verbal communication skills.
• Comfortable presenting information to management.