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| Job #: | 104 |
| Title: | Administrative Assistant-Temp to Hire |
| Job Location: | Chicago, IL |
| Job Description: The successful candidate will provide administrative support to the functional department head and other staff members of the Admissions department of a well-known school in downtown Chicago. Must provide the following:: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position. ________________________________________ Key Job Elements: 1.Create reports for the Admissions department using CARS and IMPROMPTU. 2.Answer telephones and direct inquiries as appropriate. Greet visitors and direct to appropriate destination. 3.Perform routine clerical duties as assigned. Maintain correspondence logs, files, minutes, information databases, and other tracking systems as necessary. Make copies. 4.Maintain office equipment such as fax machines, copy machines and printers. Track expenses for the same and submit for payment. 5.Open and distribute mail for department; handle outgoing mail; answer routine correspondence for distribution over own signature and prepare correspondence for others signature. 6.Schedule meetings as necessary including off-site and large group meetings. 7.Perform special projects as assigned such as: data entry, collation of large documents, data checking, etc. taking responsibility for outcomes of such projects. 8.Acquire specialized knowledge of the functional area within which job is performed, e.g. marketing and admissions issues in the admissions department, etc. ________________________________________ Reports To: VP/ Sr. Director of Admissions Department Interacts With: Supports all staff of the department and interacts with school personnel, visitors, students ________________________________________ |
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| Requirements: Job Requirements (Knowledge, Skills and Abilities): 1.Knowledge: a) At least three years’ progressive experience providing administrative support in a fast paced environment. b) Experience handling the scheduling of conference calls and meetings, including travel arrangements. 2.Skills: a) Excellent written and verbal communication skills. b) Strong interpersonal skills with both staff/faculty and student population. c) Superior organizational and problem resolution skills. d) Proficiency in MS Office products: Word, PowerPoint, Excel, and some experience in database programs (Access). e) Professional telephone manner. 3.Abilities: a) Ability to interact effectively as a member of a team and work collaboratively with other departments. b) Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests. c) Ability to adapt to changing assignments and multiple priorities. d) Ability to manage multiple tasks and successfully meet deadlines. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. |
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| Salary: | up to 30K |
| Specialty: | Full-Time |
| Profession: | Administration |
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